Welcome to the official website of Minerva Progressive School, Gorapadao, Haldwani, Uttarakhand (“Minerva Progressive School”, “Minerva”, “School”, “we”, “us”, or “our”).
Minerva Progressive School respects the privacy of students, parents, guardians, visitors and other individuals who interact with us through our website, admission enquiries, registration forms and other School-related communications.
This Privacy Policy explains how we collect, use, store, protect and disclose personal information when you access or use our website or provide information to us.
By using this website or submitting information through our forms, you acknowledge that you have read and understood this Privacy Policy.
1. Information We Collect
Depending on how you interact with the School, we may collect the following information:
A. Parent/Guardian Information
This may include:
- Name.
- Mobile or telephone number.
- Email address.
- Residential or correspondence address.
- Relationship with the child.
- Communication preferences.
- Information provided through enquiries or registration forms.
B. Student/Child Information
Where required for admission or School-related purposes, we may collect:
- Student's name.
- Date of birth.
- Gender, where required.
- Previous educational details.
- Parent/guardian details.
- Address.
- Emergency contact information.
- Information relevant to the child's education and care.
- Medical, allergy or health-related information where necessary for the child's safety and well-being.
- Other information reasonably required as part of the admission or School process.
Parents and legal guardians should ensure that information submitted about a child is accurate and that they have the appropriate authority to provide such information.
C. Website and Technical Information
When you visit our website, certain technical information may be collected automatically, such as:
- IP address.
- Browser type and version.
- Device type.
- Operating system.
- Pages visited.
- Date and time of website access.
- Referring website or source.
- Basic website usage information.
This information may be collected through standard server logs, cookies or similar technologies.
2. How We Collect Information
We may collect personal information when you:
- Submit an admission enquiry.
- Complete a registration or admission form.
- Contact the School by email, telephone or other official communication channels.
- Request information about admissions, programmes or School services.
- Visit or use our website.
- Communicate with the School regarding a student or prospective student.
- Participate in School-related activities or processes.
We may also receive information from a parent, legal guardian or authorised representative acting on behalf of a student.
3. How We Use Personal Information
The School may use personal information for legitimate School-related purposes, including:
- Responding to enquiries.
- Processing admission enquiries and applications.
- Communicating with parents and guardians.
- Assessing admission-related information.
- Maintaining student and parent/guardian records.
- Providing educational and administrative services.
- Managing School activities and programmes.
- Addressing health, safety and emergency requirements.
- Communicating School notices, updates and important information.
- Managing transportation arrangements, where applicable.
- Processing fees and payments, where applicable.
- Improving our website and services.
- Maintaining website security.
- Complying with applicable legal, regulatory and institutional requirements.
- Protecting the safety and interests of students, parents, staff and visitors.
The School will seek to use personal information only for appropriate and relevant purposes.
4. Children's Personal Information
Minerva Progressive School recognises that information relating to children requires particular care.
Information relating to a child may be collected from or provided by a parent, legal guardian or other authorised person for purposes such as admission, education, student administration, health and safety, emergency communication and School-related activities.
Parents and guardians should provide only information that is reasonably necessary for the relevant School purpose and should ensure that the information provided is accurate.
The School will handle children's personal information in accordance with applicable law and its applicable School policies and safeguards.
5. Medical and Health Information
Where necessary for the safety, care or participation of a student, the School may collect relevant health information, including information concerning:
- Allergies.
- Medical conditions.
- Medications.
- Special health requirements.
- Emergency medical information.
- Other health circumstances relevant to the child's care.
Such information will be used only for appropriate School, safety, care, emergency or administrative purposes and will be handled with reasonable confidentiality and safeguards.
Parents/guardians should promptly notify the School of any material change in a child's health or medical circumstances.
6. Cookies and Similar Technologies
Our website may use cookies or similar technologies to support website functionality, security, performance and user experience.
Cookies may help us:
- Keep the website functioning properly.
- Understand general website usage.
- Improve website performance.
- Remember certain preferences.
- Identify and address technical or security issues.
You may be able to control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of parts of the website.
7. Website Enquiries and Communications
If you contact us through an enquiry form, email, telephone number or other communication channel, we may retain the information necessary to respond to your request and maintain appropriate School records.
We may use your contact details to provide information relating to:
- Admissions.
- School programmes.
- Important School communications.
- Enquiry follow-ups.
- Administrative matters.
We will not knowingly use personal information for unrelated purposes without an appropriate basis or permission where required by applicable law.
8. Sharing of Personal Information
The School does not ordinarily sell or rent personal information to third parties.
Personal information may, where reasonably necessary and permitted by applicable law, be shared with:
- Authorised School employees or personnel.
- Service providers assisting the School with website, technology, communication, administration, payments or other School-related services.
- Government, regulatory or law-enforcement authorities where required by law.
- Medical or emergency service providers where necessary to protect a student's health or safety.
- Parents/guardians or authorised representatives where appropriate.
- Other parties where disclosure is necessary to protect the rights, safety or legitimate interests of the School or individuals, subject to applicable law.
Where third-party service providers process information on behalf of the School, the School will take reasonable steps to ensure that such information is handled appropriately.
9. Payment Information
Where online payments are available, payment transactions may be processed through third-party payment service providers.
The School may receive information necessary to identify or reconcile a payment, but payment card, banking or other financial information may be processed directly by the relevant payment provider.
Users should review the applicable privacy policy and terms of the payment service provider before completing an online transaction.
10. Third-Party Websites and Services
Our website may contain links to third-party websites, platforms or services.
Third-party websites may have their own privacy policies and terms of use. Minerva Progressive School does not control the privacy practices of independent third parties.
We encourage users to review the privacy policies of third-party websites before providing personal information through them.
11. Photography, Video and Media
The School may photograph or record students during School activities, events, celebrations, educational programmes or other School-related activities.
Photographs or recordings may be used for legitimate institutional purposes, including:
- School communications.
- Educational documentation.
- Newsletters.
- Brochures.
- School website content.
- Social media.
- Reports or presentations.
- Other School-related communications.
Where consent is required, the School will follow its applicable consent and media policies.
Parents/guardians may contact the School regarding applicable photography, video or media-consent preferences.
12. Data Security
The School takes reasonable administrative, technical and organisational measures to protect personal information against unauthorised access, misuse, alteration, disclosure or loss.
However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.
Accordingly, while we take reasonable precautions to protect information, we cannot guarantee absolute security of information transmitted through the internet.
13. Retention of Personal Information
The School may retain personal information for as long as reasonably necessary to:
- Provide School-related services.
- Process and maintain admission records.
- Maintain student and administrative records.
- Fulfil legal, regulatory or accounting requirements.
- Resolve disputes.
- Protect the School's legitimate interests.
- Maintain appropriate institutional records.
The period for which information is retained may vary depending on the nature and purpose of the information and applicable legal or institutional requirements.
When information is no longer reasonably required, the School may delete, anonymise or securely dispose of it, subject to applicable record-retention requirements.
14. Accuracy of Information
Parents, guardians and other users are responsible for ensuring that information provided to the School is accurate, complete and up to date.
If any information changes, particularly information relating to contact details, emergency contacts, address or a child's health or safety, the relevant parent or guardian should notify the School promptly.
The School shall not be responsible for consequences resulting from inaccurate, incomplete or outdated information supplied by a parent, guardian or user.
15. Your Rights and Choices
Subject to applicable law, individuals may have rights concerning their personal information, which may include:
- Requesting access to certain personal information held by the School.
- Requesting correction of inaccurate or incomplete information.
- Requesting deletion of information where legally applicable.
- Withdrawing consent where processing is based on consent, subject to legal or operational limitations.
- Raising questions or concerns about the School's handling of personal information.
Requests may be subject to verification and applicable legal requirements.
To exercise an applicable privacy right or raise a privacy concern, please contact the School using the contact details provided below.
16. Consent
Where consent is required by applicable law, the School will seek appropriate consent before collecting or using personal information for the relevant purpose.
In relation to children, consent or other lawful authority may be obtained from a parent, legal guardian or other authorised person where required.
Where processing is necessary for admission, education, administration, safety, legal compliance or another lawful purpose, the School may process information to the extent permitted by applicable law.
17. Information Submitted Through General Forms
Parents, guardians and website visitors should avoid submitting unnecessary sensitive personal information through general enquiry forms.
Only information reasonably necessary for responding to an enquiry or processing a School-related request should be provided unless additional information is specifically requested by the School.
18. Changes to This Privacy Policy
The School may update this Privacy Policy from time to time to reflect:
- Changes in School operations.
- Changes to website functionality.
- Changes in technology.
- Changes in applicable laws or regulations.
- Changes to privacy practices or policies.
The updated Privacy Policy will be published on this website with a revised effective date.
Users are encouraged to review this Privacy Policy periodically.
19. Governing Law
This Privacy Policy shall be governed by and interpreted in accordance with the laws applicable in India.
Any dispute relating to this Privacy Policy or the handling of personal information shall be subject to the jurisdiction of the competent courts having jurisdiction over Haldwani, Uttarakhand, subject to applicable law.
20. Contact Us
If you have questions, concerns, requests or complaints regarding this Privacy Policy or the handling of personal information, you may contact us at:
Minerva Progressive School
Near Mahaveer Flour Mill, Gorapadao,
Haldwani, Nainital, Uttarakhand – 263139, India
Email: info@minervaschool.co.in
Admission Helpline: 76681 81651
You may also contact the School through the official contact details published on this website.